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December 19 2011

07:37

Magazine editing: managing information overload

In the second of three extracts from the 3rd edition of Magazine Editing, published by Routledge, I talk about dealing with the large amount of information that magazine editors receive. 

Managing information overload

A magazine editor now has little problem finding information on a range of topics. It is likely that you will have subscribed to email newsletters, RSS feeds, Facebook groups and pages, YouTube channels and various other sources of news and information both in your field and on journalistic or management topics.

There tend to be two fears driving journalists’ information consumption: the fear that you will miss out on something because you’re not following the right sources; and the fear that you’ll miss out on something because you’re following too many sources. This leads to two broad approaches: people who follow everything of any interest (‘follow, then filter’); and people who are very strict about the number of sources of information they follow (‘filter, then follow’).

A good analogy to use here is of streams versus ponds. A pond is manageable, but predictable. A stream is different every time you step in it, but you can miss things.

As an editor you are in the business of variety: you need to be exposed to a range of different pieces of information, and cannot afford to be caught out. A good strategy for managing your information feeds then, is to follow a wide variety of sources, but to add filters to ensure you don’t miss all the best stuff.

If you are using an RSS reader one way to do this is to have specific folders for your ‘must-read’ feeds. Andrew Dubber, a music industries academic and author of the New Music Strategies blog, recommends choosing 10 subjects in your area, and choosing five ‘must-read’ feeds for each, for example.

For email newsletters and other email updates you can adopt a similar strategy: must-reads go into your Inbox; others are filtered into subfolders to be read if you have time.

To create a folder in Google Reader, add a new feed (or select an existing one) and under the heading click on Feed Settings… – then scroll to the bottom and click on New Folder… – this will also add the feed to that folder.

If you are following hundreds or thousands of people on Twitter, use Twitter lists to split them into manageable channels: ‘People I know’; ‘journalism’; ‘industry’; and so on. To add someone to a list on Twitter, visit their profile page and click on the list button, which will be around the same area as the ‘Follow’ button.

You can also use websites such as Paper.li to send you a daily email ‘newspaper’ of the most popular links shared by a particular list of friends every day, so you don’t miss out on the most interesting stories.

Social bookmarking: creating an archive and publishing at the same time

Social bookmarking tools like Delicious, Digg and Diigo can also be useful in managing web-based resources that you don’t have time to read or think might come in useful later. Bookmarking them essentially ‘files’ each webpage so you can access them quickly when you need them (you do this by giving each page a series of relevant tags, e.g. ‘dieting’, ‘research’, ‘UK’, ‘Jane Jones’).

They also include a raft of other useful features, such as RSS feeds (allowing you to automatically publish selected items to a website, blog, or Twitter or Facebook account), and the ability to see who else has bookmarked the same pages (and what else they have bookmarked, which is likely to be relevant to your interests).

Check the site’s Help or FAQ pages to find out how to use them effectively. Typically this will involve adding a button to your browser’s Links bar (under the web address box) by dragging a link (called ‘Bookmark on Delicious’ or similar) from the relevant page of the site (look for ‘bookmarklets’).

Then, whenever you come across a page you want to bookmark, click on that button. A new window will appear with the name and address of the webpage, and space for you to add comments (a typical tactic is to paste a key quote from the page here), and tags.

Useful things to add as tags include anything that will help you find this later, such as any organisations, locations or people that are mentioned, the author or publisher, and what sort of information is included, such as ‘report’, ‘statistics’, ‘research’, ‘casestudy’ and so on.

If installing a button on your browser is too complicated or impractical many of these services also allow you to bookmark a page by sending the URL to a specific email address. Alternatively, you can just copy the URL and log on to the bookmarking site to bookmark it.

Some bookmarking services double up as blogging sites: Tumblr and Stumbleupon are just two. The process is the same as described above, but these services are more intuitively connected with other services such as Twitter and Facebook, so that bookmarked pages are also automatically published on those services too. With one click your research not only forms a useful archive but also becomes an act of publishing and distribution.

Every so often you might want to have a clear out: try diverting mailings and feeds to a folder for a week without looking at them. After seven days, ask which ones, if any, you have missed. You might benefit from unsubscribing and cutting down some information clutter. In general, it may be useful to have background information, but it all occupies your time. Treat such things as you would anything sent to you on paper. If you need it, and it is likely to be difficult to find again, file it or bookmark it. If not, bin it. After a while, you’ll find it gets easier.

Do you have any other techniques for dealing with information overload?

 

October 13 2010

18:00

Behind-the-scenes innovation: How NPR’s Project Argo is making life more efficient for its bloggers

Remember the days before the roundup post existed? Neither do I. [Laura's making me feel old. —Ed.] The roundup is a longstanding staple of the blogosphere, an expected post for loyal readers who want a rundown of the best new stuff around the web on a given topic. But can a staple still have room for innovation? Over at Argo Network, the new blog network at NPR, the leadership team is giving it a shot on the back end. They’ve designed a workflow that makes it easier for their bloggers to cull through links and produce a roundup post. The result: a simpler process for the blogger, and added benefit for the reader. It’s no technological revolution, but an example of the kind of small improvement that can make it easier to share work with the audience.

“We realized the workflow inefficiency of how a blogger would create a link roundup — copying and pasting URLs from places,” Matt Thompson, Argo editorial project manager, told me. “We were thinking about workflow and how can we make this as easy as possible. How do we take an action the blogger is making regularly and make it more efficient?”

Thompson puts workflow innovation in the broader context of the Argo Project, which NPR see as an experiment in form. The Argo team sees blogging — or online serial storytelling, as Thompson put it — as a medium still in its infancy. There’s still time, they say, to think about how it can be improved, including how to do it more efficiently. And they plan to release the new tools that come out of their experimentation to the general public. The team’s developer, Marc Lavallee, said they’re trying to create tools that fit the workflow of the lone blogger. “Most of what we build will be the type of thing a person running a solo site would find useful,” Lavallee said. “When you’re thinking about a product, it’s so much easier to say: ‘One person is behind this blog. Would I do that every day? No? Then let’s not build that.’”

The roundup tool is a good example of the Argo team’s thinking. As bloggers go through their links each day, scrolling through stories and posts looking for the most interesting stuff on their beat, they tag the links using Delicious. Their Delicious accounts are synced up with the Argo’s backend (WordPress modified using Django) to match up the tags. The backend pulls in the links, letting bloggers quickly put together a nice-looking post without all the copy/pasting and formatting. Thompson made a screen-capture video of the whole process, which you can check out below. Here’s a sample of what the roundup would look like published.

Using Delicious as a link-post builder isn’t new, of course, but Argo’s version integrates specifically into their sidebar, a special WordPress post type, and Lavallee’s code.

The tagging tool also feeds into the sites’ topic pages. Those of us who spend all day on the Internet encounter great links all the time that aren’t right for a full post, or maybe even for a spot in a roundup post — but for people interested in a particular topic, it could still be valuable. The Argo process lets bloggers make use of those links with the same tagging function, making the site’s content pages a bit better than a purely automated feed. Check out the ocean acidification page over at the Argo blog Climatide (covering issues related to climate change and the ocean on Cape Cod) — in the sidebar, “Latest Ocean Acidification Links” contains (at this writing, at least) links pulled in through the Delicious tagging process. Others are drawn from Daylife or handmade Twitter lists around certain topics.

Thompson is passionate about contextual news, so I asked him if his topic pages might serve, perhaps, a more noble function than driving search traffic, which is arguably why most news organizations have topic pages at all. Thompson was quick to point out that the Argo topic pages are still new; he’s working with bloggers on their “tagging hygiene,” he says. And he admits that others at Argo is a bit “skeptical of topics pages,” which “is probably a good thing.” But the pages have potential, when built out, to let readers drill down into narrow-but-important topics in line with the goal of the blog. “These pages aren’t just sort of random machine driven pages,” Thompson said. The humanized topic pages help Argo bloggers get their sites, as Thompson puts it, to be “an extension of their mind and their thinking.”

Photo by Benny Mazur used under a Creative Commons license.

August 20 2010

10:38

Could technology actually be a gateway to long-form journalism?

There’s a useful post on PoynterOnline this week in which author Mallary Jean Tenore details some of the best tools and technologies available which support the future of long-form journalism on the web.

These include Nate Weiner’s Read It Later, which can “save, share and organize URLs”. He explains that this means users can return to the whole article offline at their own leisure, rather than simply bookmarking the URL.

“Read It Later is essentially the article’s second chance. It actually improves the likelihood that the article will be seen,” Weiner said via e-mail. “If any article is there, the user put it there. And in order for a user to have put it there, they would have to have visited the publisher’s site.”

Other examples include Marco Arment’s Instapaper, which not only saves web pages but also creates RSS feeds of saved stories and an ‘Editor’s Picks’ feature based on the most bookmarked content and Twitter account @LongReads, created by Mark Armstrong, for a constant stream of long-form journalism examples.

See her full post here…Similar Posts:



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